Production & WIP Tracking

A. Production Orders from Unicommerce

We understand production orders are managed in Unicommerce. The system will pull these orders and track the production lifecycle. These questions help us understand what data comes from Unicommerce and what your team adds on top.

A1. What does a "production order" look like in Unicommerce? *

We need to understand the Unicommerce data so the system pulls the right information. Example: "We get sale orders in Unicommerce. When an order comes in for 500 kurtas and we don't have stock, that becomes a production requirement."

Sale orders — Customer orders in Unicommerce drive production (e.g., "Order #1234: 500 Blue Kurtas") Dedicated production/work orders — Unicommerce has a separate production order type Something else

Please select an option or provide your answer.

A2. Does one Unicommerce order = one production order? Or do you combine/split them? *

Example: "We collect all orders for the week, then group them by SKU. If 8 different customers ordered the same kurta, we produce them in one batch."

One-to-one — Each Unicommerce order becomes one production order We combine multiple orders — Several small customer orders get batched into one production run We split large orders — A big order might be split across multiple production batches It depends

Please select an option or provide your answer.

A3. After pulling an order from Unicommerce, does your team add any extra information before production starts? *

Pick all that apply.

Target completion date / deadline Priority level (urgent, normal, low) Assigned to which team / production line Special notes or instructions Nothing — Unicommerce data is sufficient to start production Other

Please select at least one option.

A4. How often should the system check Unicommerce for new orders? *

Real-time / as they come in — Pull new orders every few minutes A few times a day — Check every 2-4 hours Once a day — Pull all new orders once (e.g., every morning) Manual trigger — Someone clicks "Sync" when they want to pull new orders

Please select an option or provide your answer.

B. Production Stages & Workflow

Understanding the stages your products go through from raw material to finished goods.

B1. What stages does a production order go through? *

List your stages in order. Common example: Materials Reserved, Cutting, Stitching, QC, Finishing/Packing, Complete. Simple tracking (Reserved, In Production, Done) also works.

1

2

3

4

5

6

Please enter at least two production stages.

B2. Can a production order move backward? *

Example: QC finds defects in 200 out of 500 units — do those 200 go back to stitching? Or are they scrapped/set aside?

Yes, items can go back to a previous stage (e.g., QC rejection back to stitching) No, rejected items are set aside separately (scrap / rework pile) It depends on the defect

Please select an option or provide your answer.

B3. Do you have partial completions? *

Example: You ordered production of 2,000 units. After one week, 1,500 are done and 500 are still being stitched. Do you need to record this 1,500 as "partially complete" while 500 continues?

Yes, we regularly complete orders in batches — Need to track partial progress Rarely, but it happens — Nice to have but not critical No — Orders are usually completed all at once

Please select an option.

B4. Does anyone need to approve stage transitions? *

Example: When moving from "QC Passed" to "Complete", does a supervisor need to sign off? Or can the floor team just update it?

No approvals needed — Team updates status as work progresses Final completion needs approval — Only the last step needs a manager Multiple approvals — Certain transitions require sign-off Other

Please select an option or provide your answer.

C. Raw Material Reservation

How raw materials are allocated and tracked during production.

C1. When you start a production order, do you set aside (reserve) the raw materials immediately? *

Example: You decide to produce 500 Blue Kurtas. Each needs 2m of fabric and 5 buttons. Do you immediately "lock" 1,000m of fabric and 2,500 buttons so no other order can use them?

Yes, reserve immediately — Materials are locked when order is created Reserve when production actually starts — Locked only when they go to the floor No formal reservation — We just track total usage at the end Other

Please select an option or provide your answer.

C2. What happens if there aren't enough raw materials for the full order? *

Example: You need 1,000m of fabric but only have 600m in stock. What do you do?

Create a partial order — Produce what you can with available materials Wait for materials — Don't start until all materials are available Start and top up later — Begin production and add remaining materials when they arrive Other

Please select an option or provide your answer.

C3. When materials go to the production floor, should they be deducted from raw material stock? *

Yes, deduct immediately — Once it goes to the floor, it's no longer "in stock" Deduct only when production is complete — Track as "in use" but still part of stock count Other

Please select an option or provide your answer.

D. Weekly Planning

How you plan and schedule production work each week.

D1. How do you plan production work each week? *

Weekly batch — Every Monday (or specific day), we decide what to produce that week Rolling / continuous — Orders are added as needed throughout the week Both — Weekly planning meeting + ad-hoc urgent orders Other

Please select an option or provide your answer.

D2. How do you prioritize which orders to produce first? *

Pick your top 2-3 factors.

Customer delivery deadline How critically low the FG stock is Raw material availability (produce what we have materials for) Order size (big orders first / small orders first) Product category or type Customer importance (VIP customers first) Other

Please select at least one factor.

D3. Do you have a fixed production capacity per week? *

Example: "We can produce about 5,000 total units per week" or "We have 3 production lines, each handles one large order at a time"

Yes, we have a rough weekly capacity It varies by product type — Some products take longer than others No fixed capacity — We produce as much as needed Other

Please select an option or provide your answer.

D4. What view would be most useful for weekly planning? *

Calendar view — Production orders laid out across the week/month with expected dates List view — A prioritized list grouped by week, with status and progress Board view — Columns for each stage (like a Kanban board) with orders moving across Not sure — Show me what works best

Please select an option.

E. Monitoring & Visibility

What you need to see on the production dashboard and how alerts should work.

E1. What is the most important thing to see at a glance on the production dashboard? *

Pick your top 3.

How many orders are currently in production Which orders are overdue / behind schedule Total units in progress (WIP count) Value of materials currently in production (WIP value in ₹) Orders completing today / this week Raw material availability for upcoming orders Production progress (% complete per order) Other

Please select at least one item.

E2. How should overdue orders be handled? *

Example: A production order was expected to complete by Friday but it's now Monday and it's still in stitching.

Visual alert only — Highlight in red / show a warning badge Notification — Send an alert to the production manager Auto-escalate — Move to a separate "Attention Required" section Other

Please select an option or provide your answer.

E3. Who needs to see production/WIP status? *

Pick all that apply and note what each person cares about.

Production manager

Procurement / Purchase team

Business owner / Executive

Floor supervisors

Other

Please select at least one role.

E4. When production is complete, how is Unicommerce updated with the new finished goods stock? *

Note: Currently the system only reads from Unicommerce. If you need it to push completed production back, let us know — we can evaluate that.

We update Unicommerce manually — Team logs into Unicommerce separately and updates stock It would be helpful if the system could push the completed quantity to Unicommerce — Automatically or via a button No update needed — Unicommerce gets updated through a different process Other

Please select an option or provide your answer.

F. Anything Else?

Share anything we may have missed about your production workflow.

F1. Is there anything about your production workflow that we haven't covered? *

Any special cases, exceptions, or pain points with the current process that you'd like the system to handle?

Please provide an answer (you can write "None" if nothing applies).

F2. Do you have any reference — an existing tool, spreadsheet, or system — that you'd like the production tracking to feel similar to? *

Example: "We use a Google Sheet that looks like..." or "We liked how [tool name] handles production tracking"

Please provide an answer (you can write "None" if nothing applies).

A. Production Orders from Unicommerce

B. Production Stages & Workflow

C. Raw Material Reservation

D. Weekly Planning

E. Monitoring & Visibility

F. Anything Else?

Thank You!